Privacy Policy

Western Association of Educational Opportunity Personnel (WESTOP)

Website URL: https://www.westop.org

Last Updated: March 2026

The Western Association of Educational Opportunity Personnel (WESTOP) places a high priority on protecting your privacy. This Privacy Policy outlines the types of information we collect, how we use and protect that information, and your choices regarding your personal data.

1. Information We Collect

We collect information from you through direct interactions, such as when you become a member, register for an event, or make a donation, and through automatic collection when you use our website.

A. Information You Voluntarily Provide

We collect personal information that you provide to us through forms on our website, including those hosted by our third-party provider, MemberClicks. This may include:

  • Contact Information: Name, email address, postal address, phone number.
  • Organizational/Professional Information: Employer/institution name, job title, chapter affiliation.
  • Payment Information: Payment history for membership dues, event registration, and donations. (Note: We use third-party payment processors, and we do not directly store your credit card or sensitive financial information.)
  • Communications: Information you provide when you communicate with us via email, phone, or other channels.

B. Information Collected Automatically

When you visit our website, we may collect certain information automatically. This may include:

  • Usage Data: Internet Protocol (IP) address, browser type, operating system, referring website, pages viewed, time spent on pages, and dates/times of visits.
  • Cookies and Tracking: We may use cookies, which are small data files stored on your device, to enhance your experience, remember your preferences, and track website usage for analytics.

2. How We Use Your Information

We use the information we collect for the following purposes:

  • Membership Management: To process and manage your membership, including renewals, maintaining your profile, and communicating important membership information.
  • Event and Service Provision: To process event registrations, manage event attendance, and provide services related to our mission.
  • Financial Transactions: To process donations, payments for membership and events, and for accounting and auditing purposes.
  • Communication: To respond to your inquiries, send you newsletters, updates, and other information related to WESTOP’s mission and activities (with an option to opt-out).
  • Website Improvement: To monitor and analyze website traffic and usage patterns to improve the design and content of our website.

3. How We Share Your Information

We do not sell or rent your personal information to third parties. We may share your information only in the following ways:

  • Service Providers: We share necessary information with trusted third-party vendors and service providers (e.g., MemberClicks, payment processors) to perform functions on our behalf, such as managing our membership database, processing payments, and hosting our website. These third parties are contractually obligated to protect your information.
  • Legal Compliance: We may disclose your information if required by law, to enforce our site policies, or to protect our or others' rights, property, or safety.
  • Organizational Sharing: In some cases, we may share U.S. member names, mailing addresses, company/title, and email with reputable organizations for purposes directly related to our mission and member services, as is customary for non-profit professional associations.

4. Your Rights and Choices

You have control over your personal data:

  • Access and Correction: You may access and update your personal information by logging into your MemberClicks profile via the WESTOP website.
  • Cookies: You can reject cookies or manage your preferences through your web browser settings.

5. Security

We take reasonable and appropriate security measures to protect against unauthorized access, alteration, disclosure, or destruction of your personal data. However, no method of transmission over the Internet or method of electronic storage is 100% secure.

6. Links to Other Websites (External Links)

Our website may contain links to external websites, such as social media platforms or partner institutions. We are not responsible for the privacy practices or content of these external websites. Your use of any linked website is solely at your own risk.

7. Children's Privacy

Our website is intended for a general audience of professionals and is not directed to children under the age of 13. We do not knowingly collect personal information from children under 13 without verifiable parental consent.

8. Changes to this Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date at the top of the policy. Your continued use of the website after any change is deemed acceptance of the revised policy.

9. Contact Information

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

Technology WESTOP

Email: [email protected]